Enter a value that specifies an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will use the build-up of GLOA and GLA changes to the base location type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)
Enter user-defined codes from UDC table 15/AR that define adjustments to the base location type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)
Enter user-defined codes from UDC table 15/AR that defines changes to the base area type for gross leaseable area (GLA).
Program ID
The system shows among the following values:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This area supplies an overview of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing choices for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied area (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a specific duration. You can offer the info from the R15141 report to brokers who are looking for residential or commercial properties to lease and to proprietors who can supply the details to potential renters.
When you run the R15141 program, the system:
- Uses the dates entered in the processing choices to identify the amount of time, based on the lease dates, for which the estimations use.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).
Processing choices enable you to define how the system performs the estimations, as well as whether the computations ought to be carried out for all lease statuses and lease types. You can also run the program for specific building (company system) classification codes to determine occupancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).
You can run and keep numerous versions of the R15141 program. For instance, you can run the program utilizing location values from the first of the month and then run the program again utilizing area values from completion of the month. You can also run the R15141 program to acquire GLA and GLOA outcomes for a specified location meaning to make sure a more accurate denominator calculation for share element denominator and occupant exclusion rule calculations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be used to change the worths for GLOA and GLA that are occupied in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expense participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing choices allow you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system uses to compute gross leasable locations (GLA) and gross lease occupied areas (GLOA), based on the lease date.
3. Gross Lease Area Calculation Method
Specify a computation method from UDC table 15/OM that figures out the occupied location for an unit. Values are:
1: Select area values as of the first day of the month.
2: Select location values since the last day of the month.
3: Select location values since the 15th day of the month.
4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing alternative. The system will then re-calculate occupancy.
1: Delete only. The process will end after the system deletes records from F15141.
Note. If you go into 1 in the Deletion Method processing alternative, you must still get in a calculation method and location meaning to identify the records the systems selects for deletion.
5. Deletion Method
Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based upon data selection, date variety, calculation approach, and location definition values in the processing alternatives.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the location definition to use to calculate the occupied area for a system.
The base location type is utilized to compute unadjusted location values for GLOA and GLA. If you go into adjustment location types for GLOA and GLA, the system will use those location totals up to the unadjusted location worths for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is inhabited or uninhabited for the time period from the commitment date to the lease begin date. Values are:
Blank: The unit is uninhabited.
1: The system is inhabited.
Lease Status
Specify which rents to pick for processing based upon the lease status; utilize this processing option in conjunction with the Lease Status 1 through Lease Status 10 processing options. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that recognize a lease status for the system to use when selecting leades for processing; use this processing alternative in conjunction with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to include leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to pick for processing based upon the lease type; utilize this processing option in conjunction with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or leave out based upon the value defined in the Select/Omit Flag processing option.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease enter the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are updated to the F15141 table.
2: Print records with warning messages just.
Revising Gross Lease Occupancy Information
This section supplies an introduction of gross lease tenancy information and talks about how to revise gross lease tenancy details.
Understanding Gross Lease Occupancy Information
After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to evaluate the occupancy information. The results of the R15141 program reflect the adjustments to GLOA and GLA based upon the area definition.
On the Deal with GLOA kind, you can pick records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that sum up the displayed records by residential or commercial property, building, or system. By making it possible for several options, you can show GLOA (gross lease inhabited location), GLA (gross leasable location), and occupancy percentages. You can likewise select the overalls that appear. The system shows 12 months of tenancy info for the defined start date.
If you summarize records by unit, you can revise the GLA or GLOA amounts as needed, and after that lock the worths to avoid them from being upgraded in the future. The system supplies two lock fields so that you can lock GLA, GLOA, or both. When you modify any details, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Deal with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy information and choose records to revise.
Note. You can select records to modify just when you summarize records by system.
